Top 5 hacks for freelance event planners to excel in the game

Book Selector Wood
2 min readDec 19, 2023

Aside from being a writer, I also work as a freelance event planner. So today I am sharing a few hacks you must know. So you can streamline your work and enhance your productivity. Here are the top five hacks:

Utilize event planning software

Invest in reliable event planning software that can assist you with tasks such as budgeting, scheduling, guest management, and vendor coordination. These tools can save you time and help you stay organized.

Build a network of trusted vendors

Establish strong relationships with reliable vendors such as caterers, decorators, photographers, material suppliers and audiovisual technicians. Having a trusted network of vendors can save you time and effort in searching for new suppliers for each event. It is also important to minimize any risk and maintain the quality of your work.

Create reusable event templates

Develop templates for event proposals, contracts, and other documents that you frequently use. This will save you time and ensure consistency in your work. You can customize these templates based on each client’s specific needs.

Automate repetitive tasks

Identify tasks that are repetitive and time-consuming, such as sending out event reminders or generating invoices. Use automation tools or software to handle these tasks, freeing up your time to focus on more important aspects of event planning.

Prioritize effective communication

Communication is key in event planning. Ensure you have clear channels of communication with your clients, vendors, and team members. Utilize project management tools or communication platforms to keep everyone updated and on the same page.

Remember, every event is unique, so be flexible and adaptable in your approach. These hacks can help you become more efficient and deliver exceptional experiences for your clients as a freelance event planner.

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Book Selector Wood

Jazz lover | Digital Marketing Experts | Bibliotherapy | Reader and Writer | A daughter